Madrona Advisory · AI Implementation · Pacific Northwest

Your last AI initiative died in a
strategy deck.
The next one ships in 14 days.

Madrona builds working automation and AI systems for mid-market operators. The first engagement is a two-week audit that ends with a working prototype — not a recommendation to build one.

Solo practice. Maximum two audits per month. That's arithmetic, not marketing.

42%

of companies abandoned the majority of their AI initiatives before production.

S&P Global, 2025
54%

of organizations have delayed or canceled AI initiatives entirely.

DDN survey, Jan 2026
14

days from kickoff to a working prototype, every Madrona audit. That's the whole pitch.

Madrona delivery clock
Recent work

What shipping looks like.

Delivered inside the finance division of a regional insurance carrier. Names withheld, results real.

Compliance Ops

Automated outreach for unclaimed funds

A compliance-driven outreach process ran on manual letter generation, tracking, and follow-up across hundreds of records.

Result: letters generated, tracked, and queued without manual touchpoints. Zero missed follow-ups since launch.

Finance Ops

Reconciliation data pipeline

A monthly reconciliation lived in hand-built spreadsheets pulling from multiple systems — fragile, slow, dependent on one person's memory.

Result: an hours-long manual prep cycle replaced by an automated refresh that runs in minutes and flags exceptions itself.

Training

Process improvement training tool

The division needed to train staff on Lean methods without pulling everyone into workshops.

Result: an interactive, self-serve training application — concept to working prototype in days, not quarters.

The first engagement

The AI Opportunity Audit.

$7,500. Fixed.
Two weeks.Half on signing · half on delivery · no hourly billing
  • AI Opportunity MapYour top 5–10 automation opportunities, each scored for ROI, effort, and data readiness.
  • One working prototypeThe highest-scoring quick win, built and demonstrated live before the audit ends.
  • 90-day roadmapA sequenced plan with scope, timeline, and cost for everything worth building next.
  • Decision-ready readoutA working session with your team. Not a slide deck for the shelf.
The plain-language guarantee: if the audit surfaces nothing worth building, the readout says so and the roadmap is a recommendation not to proceed. You'll have paid for the truth — which is considerably cheaper than paying for theater.
Days 1–3

Discovery

Stakeholder interviews. Systems and data review. I learn how your operation actually runs, not how the org chart says it runs.

Days 4–8

Mapping & scoring

Every candidate process scored for return, effort, and readiness. The losers get cut here, before they cost you anything.

Days 9–14

Build & readout

The top quick win gets prototyped. You watch it run. Then we walk the map and the roadmap together.

OptionTypical costTime to valueWho does the work
Big-firm AI assessment$100K+3–6 monthsJunior staff, partner cameo
Hire an ML engineer$180K+/yr6-month ramp, if the hire works outOne person, no operations context
Do nothingEvery hour your team burns on manual work, monthly, foreverYour most expensive people
Madrona Audit$7,500 fixed14 daysThe founder. Only the founder.

Comparison figures are typical market rates, cited for context. Yours may vary. The 14 days won't.

After the audit

One door in. A clear path after.

Step 1 · The only entry point

Audit

$7,500 · 2 weeks

Scored opportunity map, working prototype, 90-day roadmap. Every client relationship starts here. No exceptions — it keeps both of us honest.

Step 2 · If the map says build

Sprint

From $20K · 6 weeks

One production-ready workflow shipped into your stack — sales ops, support triage, finance ops. Pick one bleeding process. We own it.

Step 3 · For sprint graduates

Embedded

Monthly retainer

Ongoing optimization and new use cases as your team builds AI fluency. The goal is your self-sufficiency, not my permanence.

You cannot buy a Sprint without an Audit. Scoping work nobody has diagnosed is how the 42% got burned.

Read this before booking

Madrona is not for everyone.

If you're an operator with a process that bleeds hours every week and you're done watching AI projects stall — that's the exact buyer this was built for.

Matthew Lane, founder of Madrona Advisory
The name on the contract
"The madrona tree sheds its bark every year — the dead layer peels away and what's underneath is smooth, alive, and stronger. That's the work: strip the theater, keep what functions. I named the firm after the part of the process most consultancies skip."

Matthew Lane · Founder · Background in data analytics and automation · Portland, Oregon

No mystery process

The 72 hours after you book.

Hour 0

You book the call

Pick a slot. Add one line about your most painful manual process. That's all the prep you do.

Within 24h

I do homework

I research your company and industry before we talk. The call starts at the second meeting's depth.

The call

30 minutes, working session

Twenty minutes of diagnosis, ten of straight talk about whether the Audit makes sense. Sometimes it doesn't. I'll say so.

Within 2h after

SOW in your inbox

If we both want to proceed: a two-page statement of work, fixed price, payment link. Deposit clears, the 14-day clock starts.

Straight answers

Questions operators actually ask.

Why is the audit only $7,500 when firms charge six figures?

Because there's no pyramid under me. Big-firm pricing pays for partners who sell, managers who manage, and analysts who learn on your dime. Madrona's price pays for senior delivery and nothing else. It's also priced so the decision takes one approval, not a budget cycle.

We already tried AI and it went nowhere. Why would this be different?

Most stalled initiatives failed at selection, not technology — the wrong process got picked, or no one scored data readiness before building. The audit exists to fix exactly that failure. And you see a working prototype before the engagement ends, so "going nowhere" is structurally impossible.

What happens to our data?

Discovery uses representative samples wherever possible, everything is covered by the confidentiality terms in the SOW, and nothing about your business is used in marketing without written permission. The case studies above are anonymized by agreement.

Who actually does the work?

Me. Every interview, every score, every line of the prototype. If that's a bottleneck for your scale, I'm the wrong firm — see the section above.

What if the 14 days reveal nothing worth automating?

Then the readout says so in plain language and the roadmap is a recommendation not to spend more money. It's rare, but it's a real outcome, and it's a far better $7,500 than a $100K assessment that recommends building anyway.

Two ways in

Ready: book the call.
Not ready: test me for free.

The fastest path is the 30-minute call. If you're not there yet, describe your most painful manual process below — I'll reply within two business days with an honest read on whether it's automatable and roughly what it would take. No follow-up sequence, no newsletter. One useful answer.

Book the 30-minute call

Two business days. One reply. Zero drip campaigns.

Received. You'll have an honest answer within two business days. If it's automatable, I'll say how. If it isn't, I'll say that instead.